Other

Home
Articles

How to Use Microsoft Copilot in Outlook & Teams: Enhance Your Communications Mailtube 3 Views • 5 months ago

In this video, I’ll show you how to use Microsoft Copilot in both Microsoft Teams and Outlook to communicate more effectively and to boost productivity. We'll explore how Copilot can help you stay on top of your meetings by automatically generating transcripts, summarizing discussions, answering real-time questions, and identifying action items. You’ll also learn how to utilize Copilot in Outlook to summarize long email threads, draft professional responses, and coach your writing.

Here’s what we’ll cover:
✅ Using Copilot in Teams to join and run meetings more efficiently
✅ Asking Copilot questions about meeting recaps and action items
✅ How to set up Copilot for channels, threads, and individual chats
✅ Leveraging Copilot in Outlook to summarize emails and draft responses
✅ Getting writing suggestions to make your messages more professional

Host: Kevin Stratvert
Sponsor: Microsoft

📚 RESOURCES
- Microsoft Copilot on the web: https://copilot.microsoft.com
- Copilot Lab by Microsoft: https://aka.ms/KS4_Lab
- Copilot for Microsoft 365 Training: https://aka.ms/KS4_Training
- Learn more about Data, Privacy, and Security: https://learn.microsoft.com/en....-us/copilot/microsof

⌚ TIMESTAMPS
00:00 - Introduction
00:33 - Set Up and Manage Meetings with Copilot
01:47 - Use Copilot in a Meeting Without a Transcript
02:11 - Get Recaps and Summaries in Meetings
03:30 - Use Copilot for Follow-Up Actions and Unresolved Questions
04:10 - Review AI Notes and Transcript After a Meeting
05:11 - Leverage Copilot in Channels and Conversations
05:58 - Refine and Edit Messages with Copilot
07:43 - Copilot App in Teams
09:42 - Summarize Emails and Draft Responses in Outlook
13:46 - Improve Writing with Coaching by Copilot
15:11 - Track Inbox Action Items
16:28 - Wrap Up

📺 RELATED VIDEOS
- Playlist with all my videos on Microsoft Copilot: https://www.youtube.com/playli....st?list=PLlKpQrBME6x

📩 NEWSLETTER
- Get the latest high-quality tutorial and tips and tricks videos emailed to your inbox each week: https://kevinstratvert.com/newsletter/

🔽 CONNECT WITH ME
- Official website: http://www.kevinstratvert.com
- LinkedIn: https://www.linkedin.com/in/kevinstratvert/
- Discord: https://bit.ly/KevinStratvertDiscord
- Twitter: https://twitter.com/kevstrat
- Facebook: https://www.facebook.com/Kevin....-Stratvert-101912218
- TikTok: https://www.tiktok.com/@kevinstratvert
- Instagram: https://www.instagram.com/kevinstratvert/

🎁 TOOLS AND DISCOUNTS
✅ 🎙️ Voicemod AI Voice Changer | 5% off | https://link.xsolla.com/KZBi89AY
✅ 📺 Descript AI Video Editor | https://get.descript.com/sf22jb63w2tx
✅ 💵 QuickBooks Online: https://bit.ly/intuitquickbooksonline
✅ 🌐 Squarespace Websites | https://squarespace.syuh.net/XYaqYM
✅ 🔍 Grammarly | https://grammarly.go2cloud.org/SH3nL
✅ 📹 CapCut Video Editor | https://bit.ly/installcapcut
✅ 🛍️ Shopify | https://shopify.pxf.io/XY9rPa
✅ 📋 Notion | https://affiliate.notion.so/rffva4tr71ax
✅ 🤖 ElevenLabs Text-to-Speech | https://try.elevenlabs.io/taqepq60mptr

🎒 MY COURSES
- Go from Excel novice to data analysis ninja in just 2 hours: https://kevinstratvert.thinkific.com/

🙏 REQUEST VIDEOS
https://forms.gle/BDrTNUoxheEoMLGt5

🔔 SUBSCRIBE ON YOUTUBE
https://www.youtube.com/user/k....evlers?sub_confirmat

🙌 SUPPORT THE CHANNEL
- Hit the THANKS button in any video!
- Amazon affiliate link: https://amzn.to/3kCP2yz

⚖ DISCLOSURE
Some links are affiliate links. Purchasing through these links gives me a small commission to support videos on this channel. The price to you is the same.

#stratvert #microsoftcopilot

TOO MANY EMAILS? Use THESE Proven Techniques | Outlook tips included Mailtube 1 Views • 5 months ago

🔥 400,000+ professionals trust our courses—start your journey here 👉 https://link.xelplus.com/yt-d-all-courses

Manage your inbox so you can be more productive and less stressed! Explore practical tips and strategies for managing your email efficiently in this comprehensive tutorial. Ideal for professionals overwhelmed by a constant influx of emails, learn how to regain control of your inbox and enhance productivity.

I'll share email management techniques that help you get organized. You'll also learn time management techniques to instantly put more time in your day and easily manage your Outlook Inbox.

In this video, you'll discover:
▪️ Developing an Email Routine: Understand the importance of setting aside dedicated time for emails to enhance focus and productivity.
▪️ Turning Off Notifications: Learn how to minimize distractions by managing Windows and Outlook notifications.
▪️ Using Folders and Quick Steps: Simplify your inbox with an effective folder system and Outlook's Quick Steps for easy email categorization.
▪️ Handling Action-Required Emails: Strategies for managing emails that require more time or specific actions.
▪️ Decluttering Your Inbox: Tips for reducing incoming email volume, including unsubscribing from unnecessary lists and using rules in Outlook.
▪️ Color-Coding CC Messages: Utilize Outlook's conditional formatting to easily identify emails where you're CC'd.

Does inbox zero work? The inbox zero method gave me anxiety so I had to find other ways to manage my emails. The method I share in the video is the best of all approaches I've tried.

00:00 Email Management Strategies
02:07 Develop Email Routine
03:03 How to Turn Off Windows Notifications
03:36 How to Work Offline in Outlook
04:00 Use Action-Based Folder System | Limited Number of Folders
06:58 How to Create a Folder in Outlook
07:21 How to Use Quick Steps in Outlook
08:32 How to Turn Email into Appointments in Outlook
09:07 How to Change Startup Folder in Outlook
09:44 Clean Your Inbox
10:13 How to Setup Rules in Outlook
11:09 How to Color-Code CC Messages with Conditional Formatting in Outlook
12:26 Wrap-Up

Read the complete article: https://www.xelplus.com/email-....strategy-to-manage-y

LINKS to more Outlook tutorials: https://www.youtube.com/playli....st?list=PLmHVyfmcRKy

➡️ Join this channel to get access to perks: https://www.youtube.com/channe....l/UCJtUOos_MwJa_Ewii

🎓 Not sure which of my Excel courses fits best for you? Take the quiz: https://www.xelplus.com/course-quiz/

🎥 RESOURCES I recommend: https://www.xelplus.com/resources/

🚩Let’s connect on social:
Instagram: https://www.instagram.com/lgharani
LinkedIn: https://www.linkedin.com/company/xelplus

Note: This description contains affiliate links, which means at no additional cost to you, we will receive a small commission if you make a purchase using the links. This helps support the channel and allows us to continue to make videos like this. Thank you for your support!

#emailstrategy #outlook

Outlook 2021 Beginner Tutorial Mailtube 2 Views • 5 months ago

Outlook 2021 Beginner Tutorial

Get Ad-Free Training by becoming a member today!
https://www.youtube.com/channe....l/UCqyBfm_H9ugGirk1u

Exercise Files: https://learnitanytime.com/p/e....xercise-files-outloo

Who it's for: For anyone looking to unlock the full potential of Microsoft's industry-standard email management program.

What it is: Microsoft Outlook is the world’s most popular email and calendar application.

What you'll learn: If you’re new to Outlook, you’ll learn how easy it is to use the program to manage your email and daily calendar. If you’re already using Outlook, you’re probably not using it to its highest potential. By digging deeper with Learnit Anytime, you’ll learn how to automate everyday tasks, set remote meetings, stay on top of your responsibilities, and integrate Outlook with other software in the Office Suite.

Join Learnit Anytime for ad-free training, exams, certificates, and exclusive content:
https://www.learnitanytime.com

For Private Group Trainings please visit:
https://www.learnit.com/privat....e-group-classes-work

Manuals: https://bit.ly/30xZb59
Username: manuals
Password: password

Start 0:00
Introduction 0:03
Outlook Overview 1:31
Title Bar, Ribbon, and Backstage 3:55
Folder Pane 6:30
Customizing the Navigation Pane 8:58
Opening and Reading Messages 11:02
Status Bar 14:15
Composing and Sending Emails 16:15
Visual Cues - New Mail, Mark as Read, and More 19:15
Alternate Way to Access New Message Window 21:23
Outlook Help 24:08
Introduction to Formatting Messages 27:08
Adding Recipients, Fixing Spelling Errors, and Formatting Text 27:33
More Formatting Options 31:24
Introduction to Attachments and Illustrations 34:56
Attaching Files to Emails Using the Ribbon 35:16
Attachment Options and Visual Cues 38:35
Attaching Files to Emails Using Drag and Drop 40:15
Attaching Outlook Items to Emails 43:08
Attaching Pictures to Emails 45:21
Attaching 3D Models to Emails 51:19
Automatic Message Auto Text 53:16
Automatic Message Templates 57:16
Introduction to Customizing Message Options 1:00:32
Customizing Reading Options 1:00:48
Tracking Messages 1:04:42
Recalling and Resending Messages 1:08:16
Introduction to Managing Outlook 1:14:30
Introduction to Organizing Messages 1:15:32
Marking Messages 1:15:45
Categorizing Messages 1:17:35
Setting Up Search Folders 1:19:33
Using Search Folders to Organize Mail 1:24:20
Adding Contacts 1:30:20
Adding Company Contacts 1:34:56
Editing and Viewing Contacts 1:39:12
Introduction to the Calendar 1:41:08
Viewing, Setting, and Editing Appointments 1:41:31
Scheduling Appointments from Emails 1:45:58
Scheduling Meetings 1:49:05
Creating Events 1:53:40
Printing Calendars 1:55:03
Introduction to Tasks and Notes 1:57:27
Creating Tasks from Emails 1:57:51
To Do Lists and Creating and Assigning Tasks 1:59:30
Creating Notes and Using the To-Do Bar 2:05:02
Conclusion 2:09:01

#outlook #microsoftoutlook #outlooktutorial

(C) 2022 Learnit, Inc.

Any illegal reproduction of this content will result in immediate legal action.

📧 How to use the New Microsoft Outlook:Beginner's Class Mailtube 2 Views • 5 months ago

Learn how to use the New Microsoft Outlook with this detailed tutorial designed for beginners. This video provides a thorough walkthrough of the essential features and functionalities that have been introduced in the latest version of Outlook. From setting up your email account, customizing the interface to suit your preferences, composing and formatting emails, managing contacts, to organizing your inbox efficiently, this tutorial covers it all.

Learn how to use Copilot in Outlook: https://youtu.be/tWiJA8-mJuQ
10 Essential Tips and Tricks for the New Microsoft Outlook: https://youtu.be/U7uuxBjKkCQ
Learn how to use the new Calendar in Outlook: https://youtu.be/JTclXqQXylI
Learn more about using the New OneDrive: https://youtu.be/eCTn3Tmu538

Key learning points include:

➡️ Efficiently setting up your email account in the new Microsoft Outlook.
➡️ Navigating the modernized interface with ease.
➡️ Composing, formatting, and scheduling emails effectively.
➡️ Managing and organizing contacts for seamless communication.
➡️ Utilizing categories, folders, and other features to keep your inbox organized.

This tutorial is structured to provide a clear understanding of the new Outlook, making it easier for individuals to transition from older versions or other email platforms. The step-by-step guidance provided in this video aims to equip viewers with the knowledge and skills required to utilize the new Microsoft Outlook effectively for their email communication and organization needs.

Make sure to watch this informative guide to familiarize yourself with the enhanced and user-friendly features of the new Microsoft Outlook, ensuring a smooth and efficient email management experience.

00:00 - Introduction
00:47 Opening the New Microsoft Outlook
2:22 Adding an email to the new Outlook
03:16 Outlook Interface
07:17 Customize the look and feel of Outlook
09:17 -Composing Emails
12:44 Using Cc or Bcc to send emails
15:02 Writing and formatting your email
17:04 Adding attachments and images to your email
19:03 Schedule your email to send at a later time
20:16 - Adding contacts
21:09 Replying to emails
23:26 Quick actions to identify emails
26:09 Selecting and filtering emails in Outlook
27:45 Organizing emails with categories and folders

10 Powerful Tips You Need to Know in NEW Outlook! Mailtube 2 Views • 5 months ago

In this video, we’re exploring the latest features and updates in the New Outlook for Microsoft 365! Whether you’re managing your inbox, scheduling emails, or organising your calendar, the new Outlook experience is packed with productivity enhancements designed to streamline your workflow and make email management more efficient. We’ll guide you through everything, from undoing sent emails to scheduling meetings directly from your inbox.

What Version of Outlook is this?

This version is the 'Paid' Outlook version, and we are reviewing capabilities in the Microsoft 365 Office version of Outlook. Some features from the 'Free' version in Microsoft Windows, may differ.

🔍 What You’ll Learn:

Introduction to the New Outlook – Get an overview of the updated interface and learn about the enhancements.

Undo Email Sending in the New Outlook – See how to quickly retract emails using the new 'Undo Send' feature.

Schedule Email Sending in the New Outlook – Learn how to delay sending emails for a specific time and date, ensuring messages arrive when they’re most effective.

Sharing Files in the New Outlook – Discover the updated process for attaching and sharing files in your emails.

Book Time for Tasks in the New Outlook – Find out how to allocate time in your calendar for specific tasks directly from your email.

Changes to Spell Check in the New Outlook – Explore the enhanced spell check and proofreading tools available in the new Outlook.

Working with Attachments in the New Outlook – Get a handle on managing local and cloud-based attachments in your emails.

Saving Attachments in the New Outlook – Learn how to save attachments with ease using the new options available.

Schedule Meetings from an Email in the New Outlook – See how to convert email conversations into calendar events with a single click.

Working with New Outlook Categories – Organise your inbox with the improved categorisation system to better manage your emails.

Adding Email Accounts in the New Outlook – Learn how to integrate multiple email accounts to stay on top of all your communications.

Closing Thoughts & Questions – Wrap up with a review of the features covered and our final thoughts on the New Outlook experience.

⭐️ Additional Resources:

🔗 Find out more about Teamflect at: https://teamflect.com/?utm_source=Youtube&utm_medium=ScottOutlookTips

🔗 Enhance your Microsoft 365 skills with our comprehensive courses at: [a]www.your365coach.co.uk%2Fcourses[/a]

📚 Download our free Microsoft 365 eBook packed with tips to supercharge your productivity at [a]www.your365coach.co.uk%2Febook[/a]

🔎 Discover how Your 365 Coach can help you master Microsoft 365 and boost your professional capabilities at www.your365coach.co.uk

🔥 Like the content? Don’t forget to hit that like button, subscribe, and ring the bell to stay updated with the latest from Your 365 Coach!

📰 Stay Connected:

Follow us on Instagram: @your365coach
Follow us on TikTok: @your365coach for more tips, behind-the-scenes content, and updates.
Follow us on LinkedIn: https://www.linkedin.com/company/your-365-coach

🕒 Video Timings:

00:00 Introduction
00:57 Undo Email Sending in New Outlook
01:53 Schedule Email Sending in New Outlook
02:48 Sharing Files in New Outlook
03:37 Book Time for Tasks in New Outlook
04:57 Changes to Spell Check in New Outlook
05:35 Working with Attachments in New Outlook
06:25 Saving Attachments in New Outlook
06:44 Schedule Meetings from an Email in New Outlook
07:15 Working with New Outlook Categories
08:41 Adding Email Accounts in New Outlook
09:07 Closing Thoughts & Questions

#Microsoft365 #NewOutlook #Email #Your365Coach

Outlook Tips & Tricks to Take Control of your Inbox Mailtube 1 Views • 5 months ago

In this step-by-step tutorial, learn 10 strategies that I used while I worked as a Program Manager at Microsoft to stay on top of my inbox. I frequently received over 250 - 300 emails every single day. Over the years at Microsoft, I picked up several techniques that helped me control and manage my inbox. This allowed me to focus on just the email that mattered.

We start with a simple strategy of getting a text message (SMS / MMS) when a very important email lands in your inbox. Never again miss an urgent message that needs your attention.

Next, I show you how to conditionally format your messages, so messages visually stand out that matter to you.

Third, we look at the To or CC rule. If you're not on the To or CC line, the message likely isn't very important. With this rule, only messages where you're on the to or cc line stay in your inbox.

Fourth, we group messages by conversation, so threads consume less space in your inbox.

Fifth, we look at how to flag messages for follow-up. As a bonus, follow-up messages show up in To Do, where you can add tasks to your My Day view. This helps you focus on tasks that matter.

Along with setting your own follow-up flags, we also look at how to set up flags on outgoing messages, so you don't forget when you request things of others. This serves as a good tracking system to ensure you're getting responses to your requests.

Next, we look at how to set up meetings directly from an email thread. This maintains the context, like who was included in the message and the body of the message. This makes it even easier and faster to set up meetings.

We then switch our attention to reducing disruptions by turning off sounds, notifications, and replying to messages in a new window. Lastly, we look at how to use the ignore button to mute threads that don't need your attention.

By following these strategies, I was able to focus on the emails and work that mattered, helping make me more effective at my job at Microsoft.

📚 RESOURCES
- List of SMS/MMS domain gateways to send/receive text messages in Outlook: https://www.liquisearch.com/list_of_sms_gateways
- Top 20 Microsoft Outlook Tips & Tricks: https://youtu.be/edABo0VnHK8
- Top 14 Microsoft Outlook Calendar Tips & Tricks: https://youtu.be/6BU_ELSsDLc

⌚ TIMESTAMPS
00:00 Introduction
00:33 Text message (SMS / MMS) rule
02:58 Conditional formatting
05:02 To or CC rule
07:44 Conversation view
08:28 Flag messages for follow up
10:37 Keep track of requests of others
12:01 Respond with meeting
12:44 Remove distractions
13:32 Separate compose window
14:39 Ignore messages
15:17 Wrap up

📺 RELATED VIDEOS
- Playlist with all my videos on Outlook: https://youtube.com/playlist?l....ist=PLlKpQrBME6xJswJ

🔽 CONNECT WITH ME
- Official web site: http://www.kevinstratvert.com
- LinkedIn: https://www.linkedin.com/in/kevinstratvert/
- Discord: https://discord.gg/kHuujY2pZf
- Twitter: https://twitter.com/kevstrat
- Facebook: https://www.facebook.com/Kevin....-Stratvert-101912218
- TikTok: https://www.tiktok.com/@kevinstratvert
- Instagram: https://www.instagram.com/kevinstratvert/

🎒 MY COURSES
- Go from Excel novice to data analysis ninja in just 2 hours: https://kevinstratvert.thinkific.com/

🙏 REQUEST VIDEOS
https://forms.gle/BDrTNUoxheEoMLGt5

🔔 SUBSCRIBE ON YOUTUBE
https://www.youtube.com/user/k....evlers?sub_confirmat

🙌 SUPPORT THE CHANNEL
- Hit the THANKS button in any video!
- Amazon affiliate link: https://amzn.to/3kCP2yz (Purchasing through this link gives me a small commission to support videos on this channel -- the price to you is the same)

#stratvert #outlook #microsoftoutlook

How to use the NEW Microsoft Outlook! Mailtube 1 Views • 5 months ago

In our latest tutorial, we’re tackling the New Outlook and all its innovative features designed to enhance your productivity and streamline your email management. Whether you're a longtime user or new to Outlook, we’ll guide you through setting it up to feel like home, utilising its new capabilities to manage your inbox more effectively, and integrating it seamlessly with other Microsoft 365 apps.

🔍 What You'll Learn:

Introduction to the New Outlook: Understand the user concerns and learn how to customise the interface to work for you.

Inbox Management: Discover how to use the enhanced features to manage your emails more efficiently.

Calendar and Event Coordination: Learn to leverage the updated calendar features to schedule and manage events like a pro.

Integration with Microsoft 365 Apps: See how the New Outlook integrates closely with Microsoft Teams, OneDrive, and more, simplifying how you work and share.

New Productivity Features: Explore the time-saving features that have been long awaited in the New Outlook.

⭐️ Additional Resources:
🔗 Enhance your Microsoft 365 skills with our courses: [a]www.your365coach.co.uk%2Fcourses[/a]
📚 Grab our free Microsoft 365 eBook for more productivity tips: [a]www.your365coach.co.uk%2Febook[/a]
🔎 Learn more about how Your 365 Coach can boost your professional skills: www.your365coach.co.uk

🔥 Like what you see? Hit that like button, subscribe, and ring the bell to stay updated with the latest productivity tutorials from Your 365 Coach!

📰 Stay Connected:
Follow us on Instagram: @your365coach and TikTok: @your365coach for more behind-the-scenes content and updates.

🕒 Video Timings:
00:00 Introduction
01:15 Getting Setup in the New Microsoft Outlook
01:33 Changing the Outlook Ribbon Bar
02:05 Changing the Outlook Conversation View for Emails
02:47 Changing the Density of Outlook
03:23 Turning off Focused Mode in Outlook
04:13 Opening Outlook Email Replies in a New Window
05:14 Improving Email Management in the New Outlook
05:32 How to Pin Emails in the New Outlook
06:11 How to Use the New Categories in the New Outlook
09:19 Improve Calendar and Meeting Management in the New Outlook
09:37 How to Use Drag and Drop for New Meetings in Outlook
10:38 How to Set a Meeting as an In-Person Event
11:08 How to Schedule Meetings Use FindTime and Scheduling Polls
12:28 Integrating other Microsoft 365 Apps in the New Outlook
12:41 How to Share Email to Microsoft Teams in the New Outlook
13:47 How to Manage Tasks with Microsoft To Do in the New Outlook using Microsoft To Do
16:02 How to Access, Create and Edit OneDrive Files in the New Outlook
17:14 Summary & Wrap-Up

#NewOutlook #Your365Coach #Microsoft365

Showing 160 out of 161

Please note that if you are under 18, you won't be able to access this site.

Other

Language